For any enquiries please call us on: 01329 842085

Hall Hire

Everything you know about the Parish Rooms

Perfect venue for all occasions

Facilities

The Parish Room is located on the corner of the High Street and Southampton Hill in Titchfield Village, High Street PO14 4AQ, near the Queens Head Pub.  There is short term parking in the Square or behind the building in Barry’s Meadow or Long term parking at the Community Centre.

SMOKING and VAPING are not allowed on the whole premises including the memorial garden (no exceptions).

For Pictures of the facilities please see the Gallery page of this Web Site. In summary the Hall consists of:

    1. The Main Hall approx. 80sq Metres with the entrance at one end, a stage at the other end and a large fire door to one side. It can hold up to 100 people.
    1. A Side room off the main Hall approx 20sq Metres
    1. Also off the main Hall is a Kitchen with Cooker, Microwave, Fridge and the Central & Water Heating Boiler.
    1. Toilets with separate Gents and Ladies facilities at the back, by the stage.
    1. The facility has a Music Licence which is now a combination of the PRS (Performing Right Society) and PPL (Phonographic Performance Ltd) licences, enabling commercial music to be played/performed for any activity within the hall.
    1. The Hall has an open loop system for hearing aid users.
    1. The consumption of alcoholic liquor is not allowed without written permission.
    1. The Hall is cleaned on a regular weekly basis.
    1. There are cupboards throughout the building, which are allocated to the Rooms regular users.
  1. The whole building is centrally heated and with constant hot water.

There are enough Tables and chairs to accommodate about 80 people and these can be found in a large cupboard inside the Main Hall, near the entrance and on the stage.

In the event of Fire, evacuate the building immediately using the 3 exits (Main Fire doors, front door and side room external door).  Call the fire brigade and assemble in the Queens Head Car Park or Barry’s Meadow Car Park.

Use the fire extinguishers

    1. only on very small fires and
    1. if they are suitable for the type of fire (electrical, combustion etc.) and
  1. follow the instructions for their use.

Organisers of any event have a duty of care to their audience/members/attendees and

  1. Must ensure that everyone is accounted for if an evacuation is necessary.
  2. The Fire Doors must be closed but unlocked whenever the building is in use.
  3. On first unlocking the Fire Doors they should be opened to test their functioning and then closed.
  4. The area immediately outside the Fire Doors should be checked for any obstruction, in particular that the waste bins do not block a free exit.
  5. Do not forget to ensure before leaving the building that the Fire Doors are shut and fully locked with the locking device.

Parish Rooms Gallery

More information

General

Booking is for the whole building and our customers are requested to leave the building in good order, with all tables and chairs neatly stacked away and the kitchen cleaned.

Customers who book this facility must ensure that the fire door is unlocked when the building is occupied and closed and locked when leaving the building empty.

Please print and read the Hire Agreement and give/email the signed copy to the Facilities Booking Manager, Mrs Grace Clark (see list of Trustees).  Regular users need only sign this agreement once or upon Hire Agreement update.

There are no exceptions to these two conditions.

Useful Downloads

Booking

Booking the facility can be achieved in two ways:

Book online via the Calendar page which will require you to register with an email address.  Once registered you will be able to request a booking.  Please note when booking you should include setup and clear down time, so you do not overlap with others wishing to use the hall.  If you can, we recommend a 30min gap between bookings to avoid overlaps, but please do not abuse this.

Contact the Booking Manager, Grace Clark directly (see “About” page) and she will book you in, if the date and time are available.

Please be aware that evening are reserved by the Booking Manager.  We do not allow teenage parties to be held in the facility due to a number of problems in previous events.

In all cases, the booking will only be confirmed when payment and the signed Hire agreement have been received.  You will receive an email confirming the booking.

Keys are available from Bridge House, Mill Lane, Titchfield.  Please ring 01329 842441 several days before to arrange a suitable time for collection.

Prices and Payment

The prices are kept to a minimum so that is open to as many local people as possible and encourages local activities.   Progressive discounts are given for charities and regular users to help maximise the use of the Hall.  Usage is also split into specific time periods to ensure consistency of charges.  See page on Charges.

Payment can be achieved in two ways:

1. Give CHQ or cash with the completed Hire Agreement to the Treasurer, Digby Hands or Grace Clark (see “About” page).

Please make CHQ’s payable to “Titchfield Parish Room”

2. Payment via BACS (Internet) to the TPR Account:  Sort Code:  40-36-33  Account No. 01041665.  If paying by BACS please email tpr@oldupperfarm.co.uk stating Hiring Organisation, Hire Date(s) and amount transferred and purpose (deposit/final payment).

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